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Web conferencing - Pick up the phone and call a Conference Coach at 888-273-1331! Or… for the most powerful web conferencing tool available, visit our contact us. Just let us know if you are interested in audio conferencing, web conferencing or any of the wide range of conferencing services we offer. You won’t have to do this via email or some offshore help desk. We’ll walk you through our simple set up process in a matter of minutes.
Yes. Though Meeting Edition 2.0 is an Internet-based application, you will need to install a small, separate tool to make things easier for you. Installation is quick and secure. Once you install the tool, a shortcut will appear on your computer's desktop for easy access to the full range of conferencing services this application delivers.
After the easy installation you will be prompted to register and create your Meeting Edition 2.0 account. You will create a unique conference ID (free account users are assigned the ID) - the key to your own dedicated online meeting room. Your own virtual conference room is always open for you and others to enter for pre-planned or spontaneous meetings.
Once installation is complete, Meeting Edition 2.0 will prompt you when new versions become available, ensuring you can always get the most up-to-date features supporting audio conferencing, web conferencing, and other conferencing services.
Any PC running Windows® 98 (Second Edition), 2000, XP, or Vista with 10 MBs of free disk space and an Internet connection (Ideally broadband).
After the moderator enters his or her own meeting room, other participants then access it by clicking a web link (provided by the moderator) or entering the moderator's conference ID from within the Meeting Edition 2.0 tool. With audio conferencing integration (available with all service options except the free account), the moderator initiates the audio portion, prompting participants to provide their phone numbers online, and Meeting Edition 2.0 immediately calls them back. This unique OpenGo™ audio feature eliminates the need for moderators or participants to keep track of call-in numbers and access codes. It’s quite simple and very effective.
All meeting participants who join online can use all the features such as: application sharing, group web browsing and video. If the moderator allows, the meeting can continue even after the moderator has left.
Unlike many other conferencing services that require reserved and specified meeting times, Meeting Edition 2.0 now provides meeting rooms that are always open and available for use. Meeting Edition 2.0 makes spontaneous, unscheduled meetings as easy as planned ones. To start a meeting, just enter your own meeting room and contact others to invite them in. All they need is your conference ID and you’re on your way!
Meeting Edition 2.0 now offers greater flexibility to join meetings in several ways.
Moderators:
- Anyone who installs Meeting Edition 2.0 and has a desktop web cam installed can participate fully in online meetings and share video.
- In order to host meetings at their own meeting room, moderators must register and create a Meeting Edition 2.0 account
Participants
- Participants can easily join any online meeting they are invited to, even without creating an account. They just need to provide their name, e-mail and phone number.
- By joining online, participants have everything they need at their fingertips to get fully involved. They can instantly display files to share, add content to digital whiteboards and/or guide the group through web sites.
- Meeting Edition 2.0 features a unique audio integration feature (available with all service options except the free account). Anyone can dial into the telephone portion of a meeting, even without a computer. All conferencing services from The Conference Depot are designed to fit your needs. If something isn’t working the way you like, a Conference Coach can help you make any adjustments.
Meeting Edition 2.0 generates an e-mail message in your default e-mail application, including a direct link to the meeting room, contact info and the phone number for audio-only access. You just add the date, time and any other comments and then send the message to whomever you want to invite.
Scheduling is very easy thanks to automatic integration with Microsoft® Outlook®. During installation, Meeting Edition 2.0 adds a button into your Outlook program that creates the same pre-filled meeting invite, but with full Outlook scheduling details. The meeting is then incorporated into each participant's Outlook calendar for convenient notification and reminders.
You can also direct meeting participants to our home page www.theconferencedepot.com.
Make sure you provide them with your conference ID, which they will need to enter for access. Once they provide their name, e-mail address and phone number on the next page, they will be connected to your meeting.
Web conferencing continues to evolve so make sure and ask your Conference Coach what’s new when it comes to audio conferencing, web conferencing, or any of our conferencing services. The virtual conference has made effective communication simple, affordable, and accessible anywhere.
Depending on the amount of control and interactivity desired, Meeting Edition 2.0 offers multiple levels of file sharing. If you want to display files to others in the meeting but don't require editing capabilities, use Document Viewing. Your files are first converted into our proprietary compressed file format for quick sharing. The pages of your file then show up in the meeting room in a slideshow-like presentation that you control, with annotation tools that let all participants "draw" and type notes on the slides during discussion. Your original file remains untouched and nothing is uploaded or stored on our servers.
The ease of sharing files is another way Meeting Edition 2.0 is a leading application in the world of conferencing services. For a greater level of group interactivity and involvement, use Application Sharing. It allows you to open files in their native application to show in the meeting, accessible to all meeting participants even if they don't have the application on their own computers. When you edit the document, other participants see your edits happening on the spot, and you can even grant access to let them make edits directly into your document. This powerful feature lets you share single files or applications, as well as regions of your computer's desktop and even your entire desktop. The virtual conference is designed to create real results.
Meeting Edition 2.0 helps facilitate meeting communication and involvement in many other ways. Here are a few of them:
- Digital whiteboards function just like the real thing, helping remote meeting participants communicate better by putting their ideas into diagrams and sketches that everyone can see.
- The Meeting History feature captures a running slideshow of information created during the course of the meeting, such as document annotations and whiteboards, letting participants easily review and refer back to earlier activities.
- Meeting management features make it simple to invite additional participants, mid-meeting or even lock the meeting room to prevent anyone else from entering.
- Browser Sharing allows any participant to share a website of interest with the entire group.
- Chat allows for real-time text messaging within the meeting, with controls for exactly who can see and join the conversation.
- Browser Sharing allows you to share a web site of interest with the entire group.
- Stored documents let you grant users access to posted documents related to your event. Stored documents have several access options, including password protection, to maximize flexibility and security.
- Polling enables you to get immediate feedback from participants using polling questions. Choose whether you want to publish results in the meeting and use easy-to-access reports to track responses.
- Question and Answer allows you to effectively manage inbound questions. Take questions from the group, answer them or assign them to others to maximize event efficiency. Flag questions that need additional attention and run a report on them after your meeting for easy follow-up.
- Record your web seminar for later playback. After the web seminar you can e-mail out links to your recordings or download them to your local machine or network. Password protect recordings for maximum security. Detailed reports show who has accessed your recorded content and when it was viewed.
For more information, view the Features Page.
Not at all. With our web conferencing technology you can participate in meetings and take advantage of its features, including viewing other participants' live video, without having your own web camera. However, if you would like other participants to see your smiling face on video during the meeting, you
To purchase Meeting Edition 2.0 for you and your company, speak with one of our Conference Coaches representative to discuss custom pricing and determine the best option for you.
To Install of Meeting Edition 2.0
- Go to 'Activate Meeting Edition 2.0' and click 'Install'.
- Enter your conference ID and PIN, click 'Next'.
- Choose a security question and provide an answer, enter your pass code, then click 'Log In'
(pass code to be provided-you will give them the passcode specific to their customer site)
- On the profile screen, enter your information, then click 'Ok'
- Choose if you would like to enable Microsoft Outlook® integration or click 'Get Started' to begin
Getting Started
- To start Meeting Edition 2.0 at any time, simply double-click the Meeting Edition 2.0 icon on your computer desktop or select Meeting Edition 2.0 from your Windows Start menu.
- To invite meeting participants, instruct them to go to Participant Login and enter your conference ID in the 'Join a Meeting Edition 2.0 Meeting' field in the lower right corner. Or schedule a meeting using the integrated Microsoft Outlook feature. Participants click the link in the e-mail invitation to automatically join the meeting.
- Integrate the phone with your Meeting Edition 2.0 conference. When starting a meeting, select or enter the phone number where you will be called. Participants are also prompted to select or enter a phone number when they join the online portion of the meeting.
Activating Meeting Edition 2.0 is easy. Go to the activate Meeting Edition 2.0 page and click 'install'. You will need your conference ID, PIN and a passcode (provided by your administrator) to complete the activation.
A web seminar is a way to bring together a large group of geographically dispersed people. To conduct a web seminar using Meeting Edition 2.0, first schedule it using the event creation wizard, then start it from either your installed software client or the event management web pages. For more information on how to conduct online seminars using Meeting Edition 2.0 download our quick reference guide.
Meeting Edition 2.0 makes planning your web seminars a snap. Unlike many other web conferencing services, Meeting Edition 2.0 provides an easy-to-use event creation wizard that walks you through all of the steps needed to create your seminar, manage invitees and send out e-mail invitations. For more information on how to plan online seminars using Meeting Edition 2.0, download our quick reference guide.
Meeting Edition 2.0 helps you share information and interact with your participants in many ways:
- Digital whiteboards function just like the real thing, helping you communicate better with online web seminar participants by putting ideas into diagrams and sketches that everyone can see.
- The Meeting History feature captures a running slideshow of information used during the course of the web seminar, such as document annotations and whiteboards, letting participants easily review and refer back to earlier activities.
- Browser Sharing allows you to share a web site of interest with the entire group.
- Chat allows for real-time text messaging within the web seminar, with controls for exactly who can see and join the conversation.
- Meeting management features make it simple to screen participants during your event or lock the web seminar to prevent anyone else from entering.
- Stored documents let you grant users access to posted documents related to your event. Stored documents have several access options, including password protection, to maximize flexibility and security.
- Polling enables you to get immediate feedback from participants using polling questions. Choose whether you want to publish results in the meeting and use easy-to-access reports to track responses.
- Question and Answer allows you to effectively manage inbound questions. Take questions from the group, answer them or assign them to others to maximize event efficiency. Flag questions that need additional attention and run a report on them after your meeting for easy follow-up.
- Record your web seminar for later playback. After the web seminar you can e-mail out links to your recordings or download them to your local machine or network. Password protect recordings for maximum security. Detailed reports show who has accessed your recorded content and when it was viewed.
For more information, view the Features Page.
Meeting Edition 2.0 offers several flexible pricing plans, depending on the type of service, meeting room and web seminar capacity you need. Talk to a Conference Coach about the best options for you. Contact us for more information and one of our experienced Conference Coaches will walk you through the process in a matter of minutes.
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